Go to Accounting → Fees → Bills. Use the period picker to select the term you want to work with. The table shows every student with a bill for that term and their current Billed / Paid / Outstanding amounts.
Open a student's bill
Click any student row to open their bill sheet. The top strip shows four totals: Billed, Paid, Waived, and Outstanding. Below that is the list of fee items on their bill, each showing the amount, how much has been paid, and how much is still outstanding.
Record a payment
- Click Record payment.
- Enter:
- Amount (in naira).
- Method — Cash, Bank transfer, POS, Cheque, Online, or Other.
- Reference (optional) — a transaction ID or receipt number.
- Date — defaults to today.
- Notes (optional).
- If the student has multiple outstanding items, allocate the payment across them.
- Click Save.
The payment is recorded against the student's bill immediately. The totals on the bill sheet update.
Record a waiver
Use a waiver to formally reduce what a student owes — for example, a scholarship discount or a partial fee concession.
- Click Record waiver.
- Enter the amount and a reason.
- Allocate the waiver to the specific item(s) it applies to.
- Click Save.
Waivers are shown separately from payments in the bill and in reports, so you can distinguish between money collected and money written off.
Add an ad-hoc item
To bill a student for something not in the standard fee structure for this term:
- Click Add item on their bill sheet.
- Pick a fee item from the catalogue and set the amount.
- Click Add.
The item is added to this student's bill only — it does not affect other students.
Void a payment or waiver
If a payment or waiver was entered in error, click Void next to the entry. Voiding reverses the transaction and restores the outstanding balance.