Expenses track money the school spends — utilities, supplies, maintenance, and so on. Go to Accounting → Expenses.
Add an expense
- Click Add expense.
- Fill in:
- Date — defaults to today.
- Amount (in naira, required).
- Category (optional) — select from your school's expense categories.
- Method — Bank transfer, Cash, Cheque, Card, or Other.
- Payee (optional) — the vendor or person paid.
- Reference (optional) — a receipt number or invoice ID.
- Notes (optional) — any additional context.
- Click Save.
The expense appears in the list immediately.
Edit or void an expense
Click an expense in the list to edit it. To remove an incorrectly entered expense, click Void — voided expenses are kept in the record for audit purposes but are excluded from totals.
Manage categories
Go to Accounting → Expenses → Categories to create, edit, or archive the categories you use to classify spending (for example, Utilities, Maintenance, Stationery).
- Click New category, enter a name, and click Save.
- Click a category to rename it.
- Click Archive to retire a category. Archived categories are no longer selectable for new expenses, but existing expenses that used them are not affected.
Expense reports
Go to Accounting → Expenses → Reports to see spending summaries by category, method, or date range. Reports can be exported to CSV.