Expenses track money the school spends — utilities, supplies, maintenance, and so on. Go to Accounting → Expenses.
Add an expense
- Click Record expense.
- Fill in:
- Date — defaults to today.
- Amount (in naira, required).
- Category (optional) — select from your school's expense categories.
- Method — Bank transfer, Cash, Cheque, Card, or Other.
- Payee / vendor (optional) — the vendor or person paid.
- Vendor reference (optional) — an invoice or transfer reference from the vendor.
- Notes (optional) — any additional context.
- Click Record expense.
The expense appears in the list immediately, with a reference number generated automatically.
Edit or void an expense
Click the ⋯ menu next to an expense and choose Edit to change it. To remove an incorrectly entered expense, choose Void from the same menu and give a reason — voided expenses are kept in the record for audit purposes but are excluded from totals.
Manage categories
Go to Accounting → Expenses → Categories to create, edit, or archive the categories you use to classify spending (for example, Utilities, Maintenance, Stationery).
- Click New category, enter a name, and click Save.
- Click a category to rename it.
- Click Archive to retire a category. Archived categories are no longer selectable for new expenses, but existing expenses that used them are not affected.
Expense reports
Go to Accounting → Expenses → Reports to see spending summaries by category, method, or date range. Reports can be exported to CSV.